Roles Within a Club - Secretary

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The secretary is often the first person an outsider contacts, therefore the position of secretary is critical to the successful management of any club. The secretary is the club's chief administration officer and provides the link between members, the club executive committee and outside agencies such as another local club.

People interested in the club will generally contact the secretary when seeking information or details about activities.

The position of the secretary comprises a wide range of tasks. If these tasks were not undertaken many clubs would cease to operate efficiently and effectively.

Where to find a secretary?

A good secretary is often found from within the club. Good communication and a clear description of the tasks involved will help when recruiting a secretary.

The secretary is often someone who has a keen interest in the club and wants to see it progress. They may or may not be actively involved in the club's activities and may be from a member's family, a former participant or a keen spectator of club events. 

With good support, previously well-maintained records and clear instructions on what has to be done, many enthusiastic volunteers have become valuable assets as club secretaries.

When recruiting a secretary a club needs someone who can:

  • Communicate
  • Think clearly
  • Maintain confidentiality on relevant matters
  • Manage and supervise others (in relation to secretarial duties)
  • Organise and delegate tasks
  • Have attention to detail
  • Appreciate a sense of urgency

If there is a member of the club with enthusiasm for the position and some of the necessary skills, with plenty of encouragement and committed support, they can become a valuable asset to the club. They should be provided with opportunities to develop their skills through courses made available through their state body (contact your State Body for details).

Secretarial duties

Secretarial duties can include a variety of tasks according to the skills of the person in the role:

  • Inward and outward correspondence (including registrations and clearances)
  • Preparing for meetings
  • Maintaining club records through Footyweb
  • Maintaining membership records through Footyweb
Year of Birth
This is Our Game
2017 AFL International Cup