Roles Within a Club - Treasurer

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The treasurer is responsible for the financial management of the club including reporting on what has happened to the club’s funds and devising the most effective methods of using all available funds.

Treasurer's duties 

Typically, duties for the treasurer may involve:

  • Issuing receipts and promptly depositing all monies received
  • Making all payments and keeping accurate, up to date records of income and expenditure
  • Ensuring that adequate accounts and records exist regarding the club's financial transactions
  • Being the signatory on club cheques, with at least one other
  • Preparing regular bank account reconciliations
  • Being responsible for the club's petty cash
  • Invoicing members for items/services provided, e.g. equipment, uniforms
  • Being fully informed about the financial position of the club at all times
  • Preparing budgets for the forthcoming year describing potential sources of income and expenditure
  • Presenting regular breakdowns of income and expenditure to the management committee
  • Preparing and presenting financial statements to committee meetings and for the annual report
  • Investing surplus funds
  • Managing club investment programs
  • Negotiating with banks for loans, overdraft facilities and mortgages
  • Handling tax returns if applicable
  • Preparing annual financial accounts for auditing, and providing the auditor with information as required
  • Ensuring annual returns and statement of accounts are filed with the Commission for Corporate Affairs
  • Ensuring GST compliance
  • Ensuring invoices are valid tax invoices and that suppliers issue valid invoices
You’ve been elected treasurer – now what?

Use this checklist of all the things you need to do as soon as you get the job:

  • Check details of all bank accounts and all signatories
  • Swap signatories straight away. Get the forms from the bank and take them to the annual meeting
  • Check details of credit card or spending authorisations and organise for the return of outstanding chequebooks or cards
  • Check who has the financial files and get all documents and budget information, including special events budgets and details of purchases
  • Make sure you have a master copy of your financial procedures manual
  • Organise for a detailed briefing from the outgoing treasurer detailing any spending commitments or incomings not included in budget papers
  • Prepare a timeline of upcoming payments and dates when bills (insurance/rent) are due
  • Once you have completed your first budget statement, see if you can check with the outgoing treasurer that nothing is missing

Year of Birth
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This is Our Game
2017 AFL International Cup