Having an effective football club structure is important to become a successful club. You should have already established a management committee when you set up your club. The committee is a team responsible for managing your club on behalf of its members. The committee should:
- Conduct the club's long-term planning (see Club Planning)
- Develop policies and procedures (see Club Policies & Guidelines)
- Manage external relationships, e.g. with local council (see Working with Council)
- Follow up on member recommendations
- Conduct appraisals on the club's performance and key personnel (e.g. coach)
- Management committee members must understand they do not have individual authority: a committee is a collective, and individuals must represent the view of the collective
- Utilise skilled people within your club by encouraging them to join the management committee e.g. accountants, lawyers, marketers or successful business people
- Unless you want to burn out your volunteer committee, stop them trying to be 'everything to everyone'
- Make a point of positively recognising your volunteer committee, i.e. recognise and thank them publicly.
Get further information on how to Start a Club or contact your relevant state body.
The size and structure of a committee will vary according to the size of your club. The traditional structure includes the formalised tasks and roles of the chairperson/president, vice president, treasurer and secretary.
Download sample committee organisational charts:
View job descriptions of the typical roles that make up the Club Executive:
What makes an effective committee member?
A committee should operate as a team and work towards common goals by drawing on the skills and talents of each other. It is important to recognise these skills and talents but also establish the types of skills that may be required, so in future you can identify potential committee members. The key elements you should pay attention to when recruiting committee members are:
- A commitment to your club
- Sufficient time to devote to your club
- An understanding of the role of the committee
- A skillset match
- Enthusiastic and interested in the club
- Good communication skills
- Leadership and listening skills
Election of committees
Most football club committees are elected at the annual general meeting (AGM). Nominations should be called for and made in writing well in advance of the AGM. For more information see:
Make sure you:
- Make members aware of the importance of the election well in advance
- Send out a newsletter outlining the positions available and the responsibilities
- Target individuals that seem suitable for the position
- Invite members to attend committee meetings to gain an understanding.
- Allow members to nominate themselves
- Keep track of nominations in case you need to approach someone that hasn’t nominated
- Allow candidates to talk at the AGM to cover what they might offer the club